11. RECORDS, DOCUMENTATION AND STATISTICS

UNIT REQUIREMENTS

To help verify and track the Health and Safety Program, the types of records that Units maintain are:

  • Worker orientation records
  • Records of worker and supervisor training with the date, attendance, and general content of the program
  • Records of meetings and crew talks where Health and Safety issues were discussed
  • Inspection reports and records of actions taken to solve problems
  • Accident investigations reports
  • Supervisors’ notes and logs of Health and Safety contacts with workers
  • Records showing the use of progressive discipline to enforce Health and Safety rules
  • Subcontractor pre-qualification documents
  • Local Health and Safety committee minutes, showing what steps have been taken to address Health and Safety issues
  • Equipment log books and maintenance records
  • Health and Safety forms and checklists
  • Medical certificates, hearing tests, and first aid records
  • Sampling and monitoring records of exposures to harmful substances
  • Statistics on the frequency and severity of accidents.

Unit records are then used in developing statistics to identify:

  • Types of injuries
  • Total claims loss for each injury
  • Total time loss for each injury

Trend analysis is produced from all data accumulated under the OSH program to identify patterns, which may lead to the identification of systematic problems not perceived when looking at isolated incidents.

Records and statistics are reviewed regularly at senior management and Health and Safety Committee meetings. This process is crucial to identifying:

  • Trends and hazards not previously identified
  • Outdated or ineffective control measures.

UNIVERSITY REPORTS

  • All accidents and WCB claims must be reported to Health, Safety and Environment on a standard accident report and investigation form, within 24 hours.
  • From this UBC information, and data from the WCB, HSE forwards relevant information to the WCB and compiles a monthly report that lists the number of accidents and classifies them by cause, injury, job classification and Unit.
  • A brief narrative description of each accident is also produced and past year and year to date summaries are provided which are compared with previous year’s data.
  • The associated WCB costs of medical, wage loss, and pension amounts are also reported.
  • This report is circulated to the University Health and Safety Committee, VP Admin & Finance, and AVP Human Resources. The report is published at:

ADDITIONAL INFORMATION AND REFERENCES

  • “Due Diligence”
  • “Accident / Incident Investigations”
  • “Management Meetings”
  • “Local Health and Safety Committee”
  • “Orientation, Training and Supervision of Workers”
  • “Hazard Assessment and Work Site Inspections”
  • “WCB Accident and Cost Report”
  • WCB Regulation 3.4(f)
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